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Archive for November, 2009

Don’t be a Jerk!

November 5th, 2009 Ken No comments

Hard Lessons for Twitter, LinkedIn, Facebook, Blogs & Forums

I just was reminded of a valuable lesson yesterday… don’t be a jerk.

There are many ways to be a jerk: budding in to a conversation that was doing fine without you, telling people what you really think, trying to solve someones problem when they just wanted to be heard, going on and on like a know-it-all when someone wanted a simple answer, etc.

This is a lesson that I learned pretty well when it comes to face-to-face communications, and I have trained my ear to listen when I might be on the edge of being a jerk over the phone. But this new world of Twitter, LinkedIn, Facebook, blogs, and forums requires a new level of attention that is focused on the other person. I would say it is listening to the words, or maybe reading-between-the-lines might be better.

The problem is that almost everyone is focussing on their own needs, which probably makes sense. The normal social etiquette applies here, but it requires a new approach. If you are helpful, kind, and caring, things seem to go a lot better.

Have you ever been reading some comments on a blog or a forum when someone asks a question that you know the answer to, and it is one of your pet projects or pet peeves?  So you jump in and spout off all the answers you have learned only to realize you answered a different question than what they were even asking?  Or you may have answered the right question but you went on and on.  If you had done that while mingling in a crowd peoples eyes would glaze over and there would be an awkward silence around you, and you would get the picture. But how do you tell that in a virtual crowd, when you can’t hear or see the common signals?

You’ll know. Think “how will this come across?”  If it seems over the top, it probably is.

It can be compared to jumping into a hot tub by doing the cannon-ball, versus easing into it with barely a ripple.

My father-in-law is one of the most wise, caring, and kind individuals I have ever met.  He is a rancher and a farmer in the rugged hills of Southeastern Idaho. He has also been a foreman on a roofing crew for many years.

He grows things: Kids, boyscouts, employees, dogs, chickens, corn, and raspberries. He has learned the hard lessons of the weather, early mornings, disease in his herd, and the harvest.

He is never obtrusive.  He owns a few thousand acres, almost the entire hillside behind his home for miles, but you would never know it.

One weekend I was helping him build an addition to his home in Inkom, Idaho. He kept asking my opinion. ”Where should we put this window, Ken?” or “How do you think this will fit if we try it here?”

He knew more about building a house than I will ever know, yet he asked me. And he actually listened to what I said. I loved being around him. If I threw out a dumb idea (which I did more than once) he would merely rub his chin and say, “hmmm, yea, we could do that, it might work.” But after a pause restate and summarize my idea, then he would come back slowly, “but what about trying it this way?”  Or sometimes, I honestly think he started off on my plan just to humor me.

It was later that I realized what he was doing. I could see the twinkle of his refined and knowing humor behind his eyes. He never gives himself away. He is real. He is a master at kindness. He changed my life.

I don’t always apply those lessons initially.  But I keep trying.

Harvard Business recently posted a great article highlighting the very things my father-in-law demonstrated every day of his life.

Before CRM software became my tool of choice, I used to consult with companies occasionally and would have their reps use my tic-sheet to track and disposition calls. It was quite sophisticated actually. I had them mark a “/” for dials, an “X” for contacts, or an “O” for an appointment set. We reserved a “J” for someone who was a Jerk on the phone to the reps. Just by marking it we helped let off steam and moved on.  When CRM came along we actually put “Jerk” as an option in the Lead Status field for the same reason.

I used to tell them not to worry about someone being a Jerk to you, they would probably be fired by the next time you called, or they were just having a bad day and weren’t mad at you anyway.

It’s still good advice, don’t be a jerk.

Is Leaving a Voicemail Really Worthwhile?

November 4th, 2009 Ken No comments

Wow, I wish I had seen this question earlier.  (I just read this question again in a LinkedIn Group I’m a part of, the Sales 2.0 group, and couldn’t do it justice as a mere comment!)

Leaving a voicemail is one of the most underutilized of media and one of my favorites.

For years the prevailing wisdom by almost all sales trainers was NOT to leave voice messages. They couldn’t be more wrong. Of course if you don’t make many calls, and don’t leave many voicemails, you won’t get many callbacks. That is probably why they say not to.

Voice messaging is getting better as email is getting more worn out as a marketing and sales media. Email will always have it’s place, but other media like voice messaging, texting, and even fax and direct mail have far more impact. In fact, if you fax the exact same message as an email the fax will out pull the email 7 to 1. Similar to voicemails.

Our internal lead-gen reps make 85 calls an hour and use our technology to leave pre-recorded voicemails in their own voices with the click of a button. They easily make 300 to 350 calls a day and don’t burn out because they don’t leave each voice message by hand (or should I say by mouth?)

At InsideSales.com, we have found voice messaging to be extremely effective in conjunction with other media. Granted, it doesn’t get listened to as often as email is read, but we are getting between a 3% and 22% callback ratio on average, with email being 1/10th that. Our average callback ratio using voice messaging and best practices is 4.8%.

Research we have found says to that the optimum voicemail is only a teaser and should be 18 to 30 seconds. In fact, every second after 30 seconds, your response rate drops by 2%. This comes from the book by Milo O. Frank called “How to Get Your Point Across in 30 Seconds– or Less.”

I would love to demonstrate the power of voice messaging to anyone who is interested in just trying it out. I don’t want this to be a sales pitch at all, rather just letting you know the extreme power of alternate media.

VOICE MESSAGING BEST PRACTICES:

  • Get permission from the receptionist to leave a voice message with the person you are trying to reach.
  • Leave a 30 second or less voice message (18 seconds is optimal.)
  • Don’t tell them everything, get them to call you or at least think of you.
  • Only leave a voicemail about every 2-3 days, and only about 3 in two weeks.  Don’t be a pest.  You can call much more than that to try and reach a busy decision maker.
  • Always send an email when you leave a voicemail; both do better.
  • Then mention your email in your voicemail and vice versa – this causes both to pull better.
  • Speak slowly, don’t sound overly excited or hyper – people won’t trust you.
  • Restate your phone number and name twice, slowly, in your message.
  • Don’t waste time and assume the person will call you back, keep your contact strategy moving forward (added from a great comment from Jodi Hrbek)

We have about 25 telephony power tools in our dialer suite, and the ability to select a voice message from a pre-recorded library and leave it in your own voice with the click of a button and move on the next call is very powerful and is catching on as a strong medium for inside sales reps and remote sales professionals.  Phone dialer software is a lot more than just about dialing the phone.

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